EMSS 2026 Application

Booths/exhibitors need to be aligned with the OUTDOOR SPORTING HERITAGE community, such as hunting, fishing, canoeing/kayaking, hiking, foraging, trapping, camping, etc.

All applications are reviewed and approved or denied by management on their alignment with the outdoor sporting heritage community. If denied due to the lack of alignment, 100% of funds will be returned immediately.

Approved applications will be accepted in the order they are received until the booths are full.

$100 Deposit is required to reserve floor space, due with contract. Vendor/Exhibitor Rules and Regulations – please read and sign below.

• The Penobscot County Conservation Association (PCCA or Association) will assume the following responsibilities under this contract: facilities rental, police & fire protection, and overnight security. The PCCA will control all tickets, door prizes, media giveaways, and financing related to the show.
• The PCCA reserves the right to include, exclude, or remove from the show completely any vendor(s), move booth location of any vendor, demo, exhibit, or speaker in the best interest of the show. The PCCA will not be responsible for any interruptions, delays, or cancellations due to causes beyond its control.
• Each vendor, exhibitor or speaker will assume the following responsibilities under this contract: full payment by check, money order, or cash prior to the opening of the show.
• Someone must be present at the booth at all times during show hours. Vendors must stay in compliance with all state laws including but not limited to fire, food, product safety standards, and regulations.
• Vendor lanyards must be worn for entrance at all times; lost lanyards must be repurchased.
• Vendors who have food/drink must provide floor tarps for booths. Armor All®️ cleaner cannot be used inside the Field House. Heavy equipment and wheeled vehicles must have floor tarps; tractors and boats must have wheel chocks, drip pans, and bucket/blade guards (plywood squares).
• Vendors will need an undamaged 25 ft. grounded extension cord for power. Vendor booths will not have any products/visual/audio displays that are not appropriate for children.
• Only service dogs allowed. Exhibitors’ dogs are allowed in the pool area only, they are not allowed in the Field House.
• All firearms displayed must be safety tied to prevent firing. Live ammunition is not allowed in the building! The PCCA will assist with safety ties, if needed.
• Mail a $100.00 check or money order deposit along with the contract to the address at the bottom of this page.
• Early Bird Discount: SAVE $50 – deposit & application must be mailed October 1, 2024. Balance Due on January 30, 2025.
• Vendors can unload in the fire lane next to the Field House, then immediately move vehicles to the Bartlett Parking Lot, next to the big white dome (behind the Field House).

NEW for 2025:

• Parking Lot specific for VENDORS behind the Field House to allow attendees better parking access.
• There will be no free vendor meal on Friday, we apologize for any inconvenience.
• Show program with advertising and advertisement posters display in the Field House.
• Facebook advertising opportunities
• Sponsorships opportunities
• Updated shuttle for attendees

General questions: Becky Morrell, Show Chairman: 207-441-7481 • email: [email protected]

Billing questions: Shannon Richard, PCCA Treasurer: 207-356-2623 • email: [email protected]